As a mail room manager, you need to ensure that the mail is sent out on time. You struggle with challenging requests and still have to satisfy internal and external customers. In addition to large mail runs, there are many one-off mailing requests. Manual handling of these tasks is repetitive, mundane and costly.
Sending mail is expensive—managing returns, more so. But several optimization options are available. Clean addresses by integrating with third-party solutions to ensure you never mail an invoice that comes back unpaid again. Sort the mail for the post office and receive a discount. Restructure your mail pieces to reduce pages and weight, for even more savings.
Every year, electronic delivery becomes more and more popular. And yet you haven't managed to make the switch.
Re-engineer your invoices in multiple output formats using information mined from the original document. Enhance your documents with colour, barcodes, graphs, targeted information and tables.
The inserter reads the OMR marks to control folding and insertion. Process validation (ensuring the right document is in the right envelope) is also possible through third-party integration. You can transition to electronic mail at your own pace because the software handles both print and email.
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The London Borough of Newham explains how PlanetPress helped them reduce their costs, automate their processes and eliminate errors caused by manual intervention. Since they purchased their solution in 2009, they have created over 70 document workflows for print and email, automated archiving, and converted all their variable data printing forms through PlanetPress. This has allowed them to grow their central reprographics operations.
We are well aware that every organization has its own specific circumstances. We would be happy to get to know you and come up with a personalized solution.
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